Meets – What happens at a Meet?

An Overview of and what happens at Photographic Group meets?

Here is an overview of our meets so that if you haven’t been to one before, you might read this and fancy coming along to see if you enjoy it.

During the Covid pandemic, when special conditions apply, these activities might not be possible. We regret that all sites must be pre-booked and pre-paid during Covid restrictions. Any cancellation conditions are clearly stated at time of payment.

General information

  1. Meets are held at both Club sites and at non-Club sites, normally during March to October. Non-Club sites are usually village halls, sporting venues or independent commercial /green field sites. Generally, the first and last meets will be at full facility sites based broadly in the Midlands area.
  2. To attend a Photographic Group meet all campers over 18 years of age must be a paid up Camping and Caravanning Club member.
  3. Meets are spread around the country as we are a national Special Interest Group of the Camping and Caravanning Club.
  4. We are always seeking out new sites in interesting locations with good photographic and local interest opportunities. We welcome recommendations by members for sites which might suit us, which the Meet Team will consider. There is a form to recommend a site at: Recommend a meet location
  5. Members can attend as many Meets as they wish. There is no minimum or maximum number of meets per member.
  6. Meets are normally a mix of pre-booked (booking essential) and either choice of book or just turn up (booking optional).  Full details and the booking form are available here: 2021 Meet Details and Booking Form.
  7. Meets are usually for 5 nights, but members can book any number of these nights. If on Club or commercial sites, the advised arrival time and departure time rules have to be respected. On a village hall and green field site camping is strictly restricted to 5 nights. On these sites members may not arrive before 2pm on the first day and must leave before 12 noon on the last day.
  8. Attendees are welcome to participate in Meet workshops, talks and social activities, but there is no obligation to do so. You can just use the Meet as a base to explore the local area, if you wish. But we try hard to make the Meets interesting and useful! You can volunteer to give a talk or workshop at: Volunteer to give a talk or workshop

Meet programmes

All meets include a planned programme of activities including workshops, talks and social events. You can pick and choose what suits you or just explore the area and socialise with others.

Photographic Group meets typically include: –

  1. Registration on arrival and welcoming cup of tea from the Stewards.
  2. Coffee mornings just to be sociable and receive any programme updates
  3. Sometimes quizzes and local information is provided by the Stewards.
  4. Depending on the availability of suitable accommodation members can offer to give talks on photographic topics, hobbies, travel experiences etc. Occasionally external speakers are invited to talk on a specific subject.
  5. Daytime or evening workshops on photographic topics and other hobbies are encouraged.
  6. Visits and trips out to places of local interest may be arranged together with start and end of meeting meals at a local pub or restaurant.
  7. There is usually a “unit photograph” competition. Members are invited to put on display a couple of photographs (unmounted) in their unit, and all members can walk round to view and (if they wish) score them. Scores are summed and winners are announced before the end of the meet. The winning photos usually appear in Photocamper  (our quarterly magazine)and within the Member’s page of
  8. Members can if they wish visit local attractions, events, National Trust properties, etc, often in small groups of friends to share travelling.
  9. People are always on hand to help with photographic, camping and other queries.

Special Event meets

We hold two special meets per year.

  1. The Festival Meet and AGM, in May. This features:
    1. A display of members photographs (mounted) for scoring by members
    1. Several talks and workshops, both photographic and non-photographic themes
    1. A DPI and print competition with 2 local photographic clubs
    1. A communal meal (BYO)
    1. The Photographic Group AGM
  2. The Exhibition Meet,  in August. This features:
    1. A display of member photographs (mounted prints and DPIs) for scoring by an independent external judge and invitation to the local community to view our work.
    1. A talk on his results by the judge.
    1. Presentation of Photographic Group awards.
    1. Other programmed activities

The Photographic Group Meet Team:

Bob Knight: Sites Co-ordinator (

Bob oversees the Meet Team, selects and researches sites/event accommodation, negotiates bookings, manages Photographic Group member bookings and compiles/ issues the meet programmes.

Stuart Ord: Assistant Sites Co-ordinator (

Stuart recruits and trains Meet Stewards and assists Bob in developing the meet programmes.

Alan Turner-Smith: Assistant Sites Co-ordinator (

Alan oversees the Festival and Exhibition Special Event Meet programmes including management of entries and arrangements for judging of the Exhibition.